Assistant Director: Administrative Secretary Job Opportunity

National Head: Office of the head of the EPMO (Ref:DCS03/05)
Salary: R206 982 per annum
Requirements: Recognised and appropriate three year diploma, degree or equivalent
Qualification plus at least financial and administrative experience in the Public Service
• Background in the Information & Communication Technology (ICT) environment would
be an added advantage • Good Planning, Organising and Communication skills (written
and verbal) • Good interpersonal relations • Project Administration skills • Good
negotiation and conflict management skills • Good Report writing skills • Supervisory
and Management skills • Computer Literate with understanding of MS Office (MS Word,
MS Project, MS Excel etc.) • Must have a valid driver’s license.
Responsibilities: Ensure smooth administration of documentation in relation to both
filing system and document flow system in the Office of the Head of the EPMO,
appropriate route lists, development of administrative procedures for the Branch,
compliance by members of the branch with return dates; ensure quality control over
the documentation forwarded to the Head of the EPMO’s office • Ensuring convening,
agenda preparation, minute taking, and development of action plan and reporting
system on decisions taken in meetings • Ensure the financial and logistical management
of the office including budgeting and costing processes • Ensure the drafting of routine
letters and memos, receipt of correspondence and documentation, proactively
acknowledging correspondence • Processes content of incoming and outgoing
documentation • Ensure compliance with return • Ensure appropriate filing of documents
• Ensure logistical provisioning for the Office • Provide Financial Administration support
to the Head of the EPMO in relation to the Branches budgeting, expenditure and,
financial reporting on office spending on a monthly basis • Liaise with various
stakeholders.

General Enquiries Email Address: communications@dcs.gov.za